How we handle your data

TributeMap is a calm place to share memories. We want to handle your data with care, just like the content you share. This page explains what we collect, why, with whom we share it, and what rights you have.

Who we are

TributeMap is an initiative by Johan and family. We're not a company in the legal sense, but a private undertaking that builds and maintains this site. Reachable via info@tributemap.com.

What data we collect

We collect only what's needed to run the site and to moderate carefully:

• What you provide yourself: when submitting a tribute or memory: title, description, location, optional photo and your name, plus your email for verification and moderation communication
• Email address: only for verifying your submission, status notifications (approval, edit), and possibly contact via the moderator. Not visible to other visitors
• Technical data: minimal visitor behavior for site functionality. We use no third-party analytics trackers (no Google Analytics, Facebook Pixel or similar)

Why we collect this data

• To publish your tribute or memory
• To communicate with you about your submission
• To prevent abuse and spam (via captcha and email verification)
• To run the site safely

Who we share data with

We share your data with a small set of carefully chosen technical suppliers that make the site possible. We do not share data with ad networks or data brokers.

• Supabase (Ireland, EU): database storage and authentication
• Vercel (hosted in EU region): site hosting
• Resend (EU-Frankfurt): email delivery
• MapTiler (Switzerland): map rendering and address search
• Cloudflare Turnstile: anti-spam captcha
• Ko-fi and PayPal: only when you voluntarily contribute. They handle the payment, we only receive the payout amount

How long we retain data

• Tributes and memories: as long as they're published. We remove them on request.
• Email addresses: kept as long as the related tribute exists, or until you request removal.
• Unconfirmed submissions: automatically deleted after 7 days.

Cookies

We only use functional cookies needed to make the site work (for example: staying logged in). No tracking cookies, no advertising cookies. That's why you don't need to dismiss a cookie banner here.

Your rights under GDPR

As a visitor or user you have the right to:

• Access the data we hold about you
• Correction of inaccurate data
• Deletion of your data (and/or your tribute)
• Object to our processing
• Portability of your data to another party

Send an email to info@tributemap.com with your request. We respond within five working days.

Filing a complaint

If you feel we're not handling your data properly, please tell us first. We'll try to resolve it. If you're not satisfied, you can file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Changes to this page

If we change our practices or suppliers, we update this page. The date at the top shows when. For major changes affecting your tribute, we send an email.